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ANNUAL CONFERENCE  ::  Exhibitors & Sponsors  ::  2018 Exhibitors & Workshops Guidelines

2018 Exhibitors & Workshops Guidelines

Floor Plan - Multi Purpose Room (MPR)

Floor Plan - University Center - 2nd Floor

University of Manitoba Campus Map


Booth Details:
8' X 8' Booth, 3' side rails
1 - 6' X  30" table with skirted black with white plastic on top
1 - 6' X  30" table with skirted black with white plastic on top in the back
2- paded banquet chairs chairs

Setup: Tuesday, June 19th, 2018, 9:00 – 11:45 am

DismantleWednesday, June 20th, 2018,  5:15 - 6:15 pm

University Staff will be at the Multi Purpose Room (MPR) from 7: 00 - 10:00 am to setup the poster boards and the booths. If  you need more time to setup, you are welcome to arrive by 9:00 am as long as you are aware that University Staff will be setting up as well. Please bring a dolly with you if needed.   

Mrs. Antonious, CSM 2018 Manitoba Conference Organizer, will be at the MPR from 9:30 am on Tuesday, June 19th, 2018. She can be reached by email Info@csm-scm.org or preferably by cell: 613 867 5795 if needed.  Please note that exhbitors are responsible to arrange for their own shipment to arrive and leave the MPR as well as the custom broker.  All equipment has to be removed from the MPR before 6:15 pm on Wednesday, June 20th, 2018. 

Exhibits Location:
University Centre - 2nd Floor 
Multi Purpose Room

Contact Person:
Mr. Amartya Chatterjee
University of Manitoba – Conference and Catering Services Dining Services
230-65 Chancellors Circle,
University of Manitoba,
Winnipeg, MB R3T 2N2
Office: 204-474-9394 | Cell: 204-806-1124

The exhibits will be located at the Multi Purpose Room, at the same room where the poster sessions will be held and lunch provided. Workshop locations TBD. Please see floor plan

Exhibit hours:
Tuesday & Wednesday, June 19th - 20th, 2018 - 12:15 – 1:20 PM and resume 3:00 – 5:00 PM

Wireless Code:
Network: UoM WiFi
Username: sfgen03
Password: Cc010618Cc010618

Electric outlets:
Exhibitors were instructed to identify their electric requirements on the exhibit reservation form. Please advise Mrs. Wafaa Antonious if your equipment requires a high voltage usage.  One electric plug will be provided per booth. Each booth will have access to enough power for a laptop or equivalent electronic device. Please bring a 10’ extension cord since outlets may not be directly adjacent to your booth.

Delegate Bags Inserts:
Please forward 425 delegate bags inserts by June 8th, 2018 to: 

Stephanie Carter,
Administrative Assistant
University of Manitoba
Faculty of Science
Department of Microbiology
45 chancellors circle
Room 213 Buller Building
Winnipeg, MB   R3T 2N2

Tel.: 204-474-9372 | Fax: 204-474-7603 
Email: Stephanie.Carter@umanitoba.ca

Early Shipment & Exhibit Accessories:
Central Display is the official decorating company for CSM 2018 Manitoba Exhibits. Please contact Mr. Amartya Chatterjee, University of Manitoba Conference Services,Tel.: Office: 204-474-9394 | Cell: 204-806-1124 to arrange for early shipment.  

Booth supplies (light in weight or on wheels) arriving  between June 11th and June 15th, can be shipped to Mr Amartya Chatterjee, University of Manitoba – Conference and Catering Services Dining Services. Please see above for the shipping address. The booth supplies will be stored in a secured room and moved on Tuesday, June 19th before 9 am to the assigned booth. 

Storage of Empty Boxes During Exhibit Days:
The MPR has a very limited storage capabilities.  Empty boxes can be stored either under your tables or in the Exbitors Storage Room located in the MPR.   

Securing your equipment overnight: 
The MPR will be locked at the end of the exhibit day after clean up, but can not be considered 100% secured. Please take with you at the end of every day any expensive equipment that can be easily picked up. Please note the Exbitors Storage Room can store some expensive equipment if need as room will be locked. Please contact Wafaa Antonious if you need to discuss this matter further or need to make alternative arrangements. 

Please refer to the following link for information about Direction and Parking. University of Manitoba Parking Services has a detailed map with parking as well as the parking rates around campus. Please refer to the campus map for the closet parking lot.  

Workshop Workshops will be held at a room across from the MPR where the food, exhibits and posters are hosted.

Exhibitors' Passports and Prizes: 
An exibhitor passport will be provided to the registrants, encouraging them to visit the exhibits. Each booth will be provided with a stamp to mark the passport of those who vist the booth and talk with them.  A draw will be held on Wednesday before 4:45 pm and prizes will be given to the winners. Exhibitors interested in bringing in prizes, please contact Wafaa Antonious and advise her of what your are planning to bring. 

Concerns and Inquiries: 
Please contact Mrs. Wafaa Antonious if you have any concerns or inquiries and she will be happy to help you.   

Mrs. Wafaa Antonious
CSM Secretariat and 2018 University of Manitoba Conference Organizer
Rofail Conference and Management Services
17 Dossetter Way
Ottawa, ON   K1G 4S3 Canada
Tel.: 613 421 7229
Cell.: 613 867 5795

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CSM-SCM Secretariat
17 Dossetter Way
Ottawa, ON K1G 4S3

Tel: (613) 421-7229

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