Preparation of Posters
As a major guideline, it is proposed that the posters be prepared so that they are intelligible in themselves, even in the absence of the authors and without studying the abstracts. It is suggested that the contents of each poster be divided into four categories:
Introduction, Results, Discussion and
Summary. The Introduction should include a background summary and state the purpose of the study in relation to previous work in the field. The Results should be divided into sections, using sub-headings, which indicate the nature of the most important findings to be illustrated. In general, as few results as possible, i.e. just those necessary to validate the conclusion, should be shown. The Discussion should give the interpretation and the significance of the results, and an easily remembered "take home message", even if speculative, summarizing the conclusions. The Summary should list the pertinent results and conclusions.
Keep the text to a minimum. Use point form. Eliminate all but the vital elements. Emphasis should be on tables, charts, graphs and photos. Layout of the poster is important: sections should be clearly defined with adequate spacing. The poster can be divided either horizontally or vertically into three or four sections, and material placed within those sections. When choosing a background colour, select a neutral one that will be easier on the eyes. Dark photographs look darker on a light background (black is good for electron micrographs). Colour photographs look best when mounted on a neutral or grayish background. A single background colour should be used to unify the poster.
The poster should be readable from a distance of 1-2 meters. Therefore, the minimum height of graphs without the ordinate labeling and of tables should be 20 cm. The following letter-size is suggested: headings such as
Introduction, Results, Discussion and
Summary: 12-16 mm, sub-headings within the results, labeling of figure and tables and the keyboard text, no smaller than 5 mm. Information typed on a standard typewriter is in no case acceptable. A word with the first letter capitalized and the remaining letters in lower case is easier to read than a WORD all in capital letters.
For each poster, the number assigned to the poster (paper number) must be placed in the upper left hand corner of the display. Authors should also prepare a heading label, to include the title of the poster, the authors and their addresses. The text height should be at least 40 mm high. The heading should be placed at the top center of the poster.
Poster Dimensions and Time of Display
3 ft X 3 ft. Each poster size will be shared by two presenters, so please be considerate to the presenter who is sharing the poster space with you and stay within the 3 X 3 feet dimensions when preparing your poster. Poster Presentations are scheduled from 1:00 - 3:15 PM Monday and Tuesday, June 13 & 14, 2016 at the Hart House.
To be announced.
Student Award - Poster Competition
The poster competition is intended to give students a forum
to compete for a prize that should exemplify excellent work as well as clear
communication of results and conclusions in the poster format. Three (3) ex aequo prizes will be awarded.
To participate in this competition, the poster presenter must be a student member of the Canadian Society of Microbiology.
Previous competition winners will not be allowed to participate in the upcoming student competition in the category they previously won.
A willingness to participate in the poster competition will
be made with the submission of the abstract. The authors will indicate which
section will be responsible for the ranking of the poster: infection and
immunity, applied and environmental, or molecular genetics and cellular
microbiology. Not all abstracts submitted will be chosen. A student can submit only one abstract as presenter in a Student Award
Competition, and this abstract can be submitted to only one Student Award
To enter the competition, students must do the following:
All abstracts must be submitted using the web form on the CSM web site.
Complete all sections of the web form as indicated. Submit this abstract form by May 6, 2016. At this time, the
student should also indicated his/her intention to enter the competition. If the abstract is chosen for the poster competition, the student will receive an email requesting to send PDF
file by email to the CSM Education Committee representative.
Selection of competitors
The selection of abstracts for the poster competition will
be the responsibility of the chair and vice-chair of each section.
If for any reason either is unable to rank
the abstracts the chair can appoint a second referee or even a third party to
assist with the rankings (eg conflict of interest, time constraint, emergency).
A maximum of eight (8) posters from each
section will be retained for the competition, while the other posters will be
presented as part of the regular poster sessions.
The overall ranking of
the poster abstracts eligible for the competition will be agreed upon by the
chair and vice-chair in each section, and will be based on the scientific merit
of the materials described in the abstract. The contestants will then be notified as to whether their abstract has
been selected for the poster competition.
The right to have a number less than 8 can be exercised by
an individual section, if the quality of the abstracts does not warrant that
the poster should enter the competition. The overall selection of eligible posters will not count in
determining the winners.
No less than 14 days prior to the conference,
the contestants will submit a pdf file that will
contain their poster as it will be
presented. The pdf files will be
collected centrally and distributed to the
appropriate judging panels. For this
year's competition, the pdf files are to be sent
Once the poster abstracts have been selected, all of these posters
will be pooled. The rationale for this is that if the 3 best are
from one section then they should all win.
Each poster will be judged by three people. Judges #1
and #2 will contribute 35 marks each, Judge #3 will contribute 30 marks for
a total score out or 100.The
scores will be given to the chair of the Education and Careers Committee
or his delegate who will oversee the tabulation of the scores. The person
compiling and tabulating the scores must not have been a judge in the
poster award competition, nor can be a co-author on any of the posters in
Judges #1 and #2 will be either a chair or vice-chair
from one of the sections. To
spread out the judging between sections, each poster will be judged by
either the chair or vice chair of the section to which they belong and the
second judge will be from one of the other 2 sections. Judge #3 will be
chosen from the membership at large. Judge #3 will not be a section chair
or vice-chair, and will not be a co-author on any of the posters in
Judge #1 and #2 criteria
25 marks judging submitted pdf 10 marks judging by questions to poster presenter
The rationale for this portion is that the poster
should be finished ahead of time. This will allow the judges to look
through the data, judge the poster as a written document, and formulate
intelligent questions to ask prior to the actual poster session.
This will allow the poster section to go more quickly. As well it
will mean the student should be aware that the poster is to be
understandable in their absence.
The third judge will be judging the poster and the
contents without having the benefit of seeing the poster ahead of time. Many times you actually do not get a chance to see a poster
presenter and need to make a poster out depending on what you overhear or
can make out by yourself under crowded circumstances. This is the role of Judge 3. Whereas
the other judges will have prepared questions and hopefully developed an
understanding of the material presented from the pre-submitted pdf, Judge 3
will really be the person who sees the poster for the first time and will
judge it accordingly.
CSM-SCM Secretariat 17 Dossetter Way
Ottawa, ON K1G 4S3