|
SPONSOR |
Dr.
John Langstaff,
President, Cangene Corporation,
104 Chancellor Matheson Road
Winnipeg, MB R3T
5Y3.
Tel: (204) 989-6850
Fax: (204) 269-7003
|
| SEPT |
1. |
The President of the CSM will appoint (or
re-appoint) a member of the Society to act as
coordinator of activities related to the Canadian
Graduate Student of the Year competition.
Secretariat will forward a copy of the prior years
final report. |
| OCT |
2. |
Letter to Sponsor
introducing the coordinator for the year,
update them on the status of the award, members of the
international committee and requesting they support
the award. |
| NOV |
3. |
The coordinator will appoint
members to the International Scientific Committee
and act as non-voting chair of the committee. The
coordinator is responsible for appointing an
International Scientific Committee of high profile
microbiologists who will evaluate the nominations
and select the graduate student of the year. |
|
4. |
The coordinator will
arrange for a Call for Nominations notice
(ADVERTISING POSTER PLUS 4
PAGE APPLICATION FORM) to be sent out to university
chairs, faculty and graduate student
representatives in December. The nomination form
consists of components provided by the graduate
student nominee and a component provided by the
nominating university. The deadline for receipt of
completed nominations is end of January. |
| JAN |
5. |
Submission of nominations. Only one nomination is
permitted from each university. Where more than
one nomination is received, the coordinator will
rank the submissions and accept the highest
ranking submission as the nomination for that
university. Note the secretariat will send a request
to all faculty reps for indications on who is
submitting for the current year. |
| FEB 15 |
6. |
The coordinator will
arrange to send out a book containing the
university nominations to
members of the International Scientific Committee by
February 15th, together with an evaluation form
requesting them to rank the nominations, rate them
as outstanding or excellent and provide positive
supporting comments.
Invoice of Cangene for Award
Funds to be done by Secretariat if not done already. |
| MAR 15 |
7. |
The International Scientific Committee
should return the evaluations to the coordinator
by March 15th. The coordinator collates the ranking
and rating information and prepares a summary
sheet with aggregate ranking and rating information. |
| |
8. |
An accompanying memorandum to all members of the
International Scientific Committee should
indicate the proposed winner and runners-up and
request the approval of each committee member. |
| MAR 30 |
9. |
Notification of awards. Following receipt
of majority approval for the recommendations by
the International Scientific Committee, the
coordinator (or the President) will immediately
notify the winner and runners-up and send letters
to:
a) All of the nominees and the nominating
universities regarding the result; include
Commendation Certificates for the three runners-up
and Certificate of
Recognition to all university
nominees - note that the winner will receive their
certificate and award at the AGM;
b) Report to
members of the Executive;
c) Send thank you
letters to members of the International Scientific
Committee;
d) Report the result to Cangene
Corporation. |
| APR 1 |
10. |
The coordinator should
prepare a citation of the winner to be included in
the Meetings Program and Abstract describing
their research program and career, perhaps some
comments from the International Scientific Committee
and their symposium topic for the annual meeting.
A photograph of the winner should be included with
this material in the Meeting Program and
Abstract. |
| APR 15 |
11. |
The coordinator will arrange
(through the Secretariat) to order the gold coin
from the Mint and the glass award from Prestige.
Engraving, etc. will be done once the name of the
winner is known. If possible, the etched glass award
and gold coin should be prepared and presented to
the winner at the banquet at the annual meeting. The
coordinator should chair the symposium presentation
of the award winner. A
photograph of the
presentation and the award should be taken. |
| JUN/JUL |
12. |
Travel claim of the nominee to be paid
by the Secretariat. |
|
13. |
A report of the
competition, including nominations, deliberations of
the International Scientific Committee and the
results, should be submitted to CSM and Cangene
corporation for the record. (Include photographs -
sample of report on file with Secretariat). |
